To set forth the procedures for institutional control of locks and to provide budget unit with procedures for requesting door locks and changes in lock keying.
New door locks and changes in lock keying must be Approved by the Building Coordinator. All locks must be keyed to Georgia Health Sciences University Maximum Security Great Grand Master Key System. Locks in each building must be keyed to their Building Master Key System. Exceptions must be approved by the Building Coordinator. All lock requests must be submitted on a Physical Plant Division Interdepartmental Request to the Physical Plant Division. (Reference Administrative Policy 1.3.06 for Interdepartmental Request completion procedures).
3.1 Budget Unit
3.1.1 Prepare a Physical Plant Interdepartmental Request for all lock requests.
3.2 Building Coordinator
3.2.1 Each building on campus must have a Building coordinator selected by consultation between the Director of the Physical Plant Division and the College/Division that occupy the building. Each Building Coordinator will be responsible for approving all IDR lock requests for his/her assigned building(s).
3.3 Physical Plant Lock Shop Foreman
3.3.1 Implement IDR.
4.1 Budget Unit
4.1.1 Prepare Physical Plant Interdepartmental Request (IDR) for all lock requests. (Reference Administrative Policies and Procedures Section 1.3.06 for instructions).
4.1.2 List the following information on the Physical Plant Interdepartmental Request (IDR):
(a) Indicate if the request is for a new lock or a lock change.
(b) Building Code for which new lock or lock change is requested.
(c) Room number for which new lock or lock change is requested.
(d) Type of lock needed (door lock, desk lock, etc.).
(e) Number of locks needed.
(f) Reason for requesting new locks or changes.
4.1.3 Obtain fund approval and forward IDR to the Building Coordinator of the building for which locks are requested.
4.2 Building Coordinator
4.2.1 Receive IDR lock request from Budget Units.
4.2.2 Review IDR lock request.
4.2.3 If not approved return IDR lock request, with reason for denial, to Budget Unit.
4.2.4 Sign approved IDR lock request and forward to the Work Management Center (HP1022).
4.3 Work Management Center
4.3.1 Receive approved IDR from Building Coordinator. Process and forward to Lock Shop.
4.4 Physical Plant Lock Shop
4.4.1 Receive approved IDR from the Work Management Center.
4.4.2 Advise Building Coordinator of any special security concerns related to the IDR.
4.4.3 Enter IDR into the computerized lock control inventory system.
4.4.4 Install lock.
4.4.5 Forward IDR to the Physical Plant Business Services for financial processing.
Website Address for This Policy