Volume 4 Enrollment Management
Chapter 02 Academic Standing Policy
Responsible Office: Registrar
Originally issued: unknown
Georgia Health Sciences University maintains required academic standards of performance for its students. This policy describes those academic standards and the courses of action that can occur when these academic standards are not met. These include Academic Probation, Academic Dismissal, and Academic Suspension. This policy applies to students in all undergraduate programs at Georgia Health Sciences University. It should be noted, however, that departments may apply more stringent academic standards than are outlined in this policy. Academic standards for graduate and professional level programs are set by the individual colleges at Georgia Health Sciences University.
Reason For Policy
Georgia Health Sciences University must maintain certain required academic standards for its students to attain and maintain accreditation by the respective governing bodies. This policy exists to ensure equity in academic standards across colleges and undergraduate programs at Georgia Health Sciences University.
Entities Affected By This Policy
Students who are enrolled in the Colleges of Allied Health Sciences, Dentistry, Graduate Studies, and Nursing at Georgia Health Science University are affected by this policy.
Who Should Read This Policy
Students who are enrolled in the Colleges of Allied Health Sciences, Dentistry, Graduate Studies, and Nursing at Georgia Health Sciences University and the faculty who teach them should be aware of this policy.
Georgia Health Sciences University Catalog: http://catalog.georgiahealth.acalog.com
College of Graduate Studies Doctoral Guide, pg. 2-3: http://www.georgiahealth.edu/gradstudies/documents/PhDGuide.pdf
College of Graduate Studies Masters Guide, pg. 2-3: http://www.georgiahealth.edu/gradstudies/documents/MastersGuide.pdf
These definitions apply to these terms as they are used in this policy:
|Academic Probation||Any undergraduate student whose grade point average (GPA) for any semester is below 2.0 (on a 4.0 scale) or whose cumulative GPA at Georgia Health Sciences University is below 2.0 at the end of any semester shall be considered on academic probation and subject to the provisions of the following dismissal and suspension policies. More stringent departmental probation standards may be applied. Minimum GPAs for graduate and professional programs are outlined in the individual school sections of Georgia Health Sciences University Catalogue.|
|Academic Dismissal||Refers to the involuntary separation from the university of a student who fails to maintain academic standards.|
|Academic Suspension||Similar to academic dismissal but differs in that a time period may be stated after which the student may return to the program. A student who has been suspended may be advised of any conditions necessary for reinstatement and may be permitted to re-enroll at the appropriate time after meeting these conditions.|
|Resident credit||Course taken for which matriculation/tuition fees are paid to Georgia Health Sciences University.|
Undergraduate students at Georgia Health Sciences University who do not maintain the required academic standards of performance, as described in this policy, will be subject to the following action.
Academic Probation: Any undergraduate student whose grade point average (GPA) for any semester is below 2.0 (on a 4.0 scale) or whose cumulative GPA at Georgia Health Sciences University is below 2.0 at the end of any semester shall be considered on academic probation and will be subject to the provisions of the following dismissal and suspension policies. More stringent departmental probation standards may be applied. Minimum GPAs for graduate and professional programs are outlined in the individual school sections of Georgia Heath Sciences University Catalogue.
Academic Dismissal: An undergraduate student shall be dismissed from Georgia Health Sciences University whenever he/she:
- Receives a failing grade in all academic courses in any semester in which the student attempts more than one academic course;
- Fails to achieve and maintain at least a 1.80 cumulative GPA for all resident credit after 30 hours and a 2.0 for all resident credit at the end of any academic year thereafter. Respiratory Therapy students in the College of Allied Health Sciences must maintain a minimum GPA of 2.5.
- Fails to achieve a semester GPA of at least 2.0 in the semester immediately following his/her placement on probation.
Any student dismissed for academic reasons and seeking to be readmitted may reapply for the next regular admission date following standard application procedures.
Where circumstances warrant, a student dismissed under the provisions of this policy may be reinstated as a student on probation upon written authorization of the Dean of the respective college and is subject to conditions of continuation established by the Dean at the time of reinstatement.
Academic Suspension: An undergraduate student may be granted academic suspension, rather than dismissal, under the above circumstances and a time period stated after which return to the program may be permitted. A student who has been suspended may be advised of any conditions necessary for reinstatement and may be permitted to re-enroll at the appropriate time after meeting these conditions.
Individual colleges or departments may establish a policy that dictates that an undergraduate student is suspended if he/she fails to make at least a C in any course that is essential to further study in the curriculum of the program in which he/she is enrolled. If the course is essential to some but not all further study, the department may choose to offer the student a reduced academic load over an increased number of semesters to assist the student in completing the program of study. Courses considered to be essential to further study should be identified for the student by the college/ department at the time the student enters the program.
Academic Probation based on term GPA is determined by the Registrar’s Office at the end of each semester.
The Registrar’s Office will provide a list of probationary students to the Dean of the College of Graduate Studies as well as a transcript for each student. The Registrar’s Office will provide a list of probationary students to the Associate Dean of Academic Affairs for the Colleges of Allied Health Sciences, Dentistry, and Nursing.
The responsibilities each party has in connection with Academic, Research, and Student Affairs Policy 4.02, Academic Standing Policy, are:
|Registrar’s Office||Determines Academic Probation status of students based on GPA.Provides a list of probationary students to the appropriate Dean as outlined in the procedures section of this document.|
|Colleges/Programs||Determine if student is to be Dismissed or Suspended.|