Volume 5 Continuing Education
Chapter 11 Continuing Education Credit Card Protection Policy
Responsible Office: Continuing Education
Originally issued: 2001
Revised: August 2007
All credit card transactions for Continuing Education are conducted over a secure socket layer connection. Credit card information is not stored or re-used in any manner. Only authorized personnel with assigned user names and passwords can access credit card information and solely for the purpose of performing adjustments or refunds at the customer’s request.
Reason for Policy
Entities Affected By This Policy
All continuing education course directors, course planning committees, course faculty, commercial supporters (sponsors, grantors, and exhibitors), course participants, and university administrators are covered by these policies.
Who Should Read This Policy
This policy should be read by continuing education course directors, course planning committees, course faculty, commercial supporters, and university administrators.
|Director, Continuing Education||706-721-3967||http://www.georgiahealth.edu/ce/|
|Senior Conference Coordinator||706-721-3967||http://www.georgiahealth.edu/ce/med.html|
|Assistant Conference Coordinator for Medicine||706-721-3967||http://www.georgiahealth.edu/ce/med.html|
|Dental Conference Coordinator||706-721-3967||http://www.georgiahealth.edu/ce/dental.html|
|Assistant Conference Coordinator for Dentistry||706-721-3967||http://www.georgiahealth.edu/ce/dental.html|
|Nursing/Allied Health Conference Coordinator||706-721-3967||http://www.georgiahealth.edu/ce/|
The Division of Continuing Education, as a unit of the Georgia Health Sciences University, abides by the business practices of the University System of Georgia. Credit card transactions are conducted through “Touchnet,” the University System of Georgia’s vendor of choice. Transactions are posted to PeopleSoft and managed by the Division of Continuing Education with oversight from the Georgia Health Sciences University Controller’s Division.
The Division of Continuing Education receives payment from participants by phone, fax, United States Postal Service, and Web registrations over the secure server designated by University System of Georgia. Credit card information delivered by mail, fax, or phone is shredded after entering the transaction into the system. Shredded information is stored in a secure room and disposed of by a professional company chosen by Georgia Health Sciences University to manage disposal of confidential information.
The responsibilities each party has in connection with Academic, Research, and Student Affairs Policy 5.14, Continuing Education Credit Card Protection Policy, are:
|Director of Continuing Education||Provides oversight and ensures compliance with Georgia Health Sciences University’s business practices related to security of credit cards.|
|Registration Specialist||Manages credit card information in compliance with Georgia Health Sciences University’s business practices related to security of personal information.|
|Business Manager||Manages credit card information in compliance with Georgia Health Sciences University’s business practices related to security of personal information.|