This policy provides guidelines for the appointment of Postdoctoral Fellows.
Reason For Policy
The purpose of this policy is to ensure the appointment of Postdoctoral Fellows is within the specified guidelines as provided by the University.
Entities Affected By This Policy
All Postdoctoral Fellows are affected by this policy.
Who Should Read This Policy
All hiring departments, Principal Investigators, and Postdoctoral Fellows.
(Names of university offices who can answer specific questions and approve exceptions.)
|Vice President for Human Resources||706-721-3777||GHSU_AVP_HUMANRESOURCES@georgiahealth.edu|
|International and Postdoctoral Services Office||706-721-0670||http://www.georgiahealth.edu/research/postdoc/|
- Postdoctoral Fellow: Postdoctoral fellows must possess an earned doctorate (e.g., Ph.D. or equivalent) and be assigned to a research role under faculty direction that can be viewed as preparation for a full-time academic and/or research career. Salaries of personnel in this category should also be consistent with the National Institutes of Health guidelines.
NOTE: In keeping with the National Institutes of Health recommendation of classification of Postdoctoral Fellows, all newly appointed Fellows who are within the first three to four years of completion of doctoral degree should be hired with the non-classified designation of Postdoctoral Fellows. After five years in a Postdoctoral Fellow position, it is expected that the Postdoctoral Fellow will transfer to either a faculty or classified position if employment at the same institution is to be continued and available.
- Fringe Benefits: As regular employees, Postdoctoral fellows with a work commitment of half-time or greater are eligible for certain institutional fringe benefits, provided there are no limitations on the funding sources supporting the fellows.
Postdoctoral fellows are “at will” employees who serve at the pleasure of the Administrative Officer to whom they report. The work by nature is an extension of the Postdoctoral Fellow’s training and therefore productivity is expected at all times. If expectations as outlined by the Administrative Officer to whom they report are not met, employment will not continue.
Postdoctoral fellows may be hired as regular or limited term employees in non-classified positions. The Department Chair, Dean and/or Administrative Officer will be responsible for determining qualifications, identifying the funding required for positions, advertising vacancies, selecting individuals to fill vacancies, and submitting appropriate employment-related documentation, i.e. Personnel Action Request, to Human Resources. The official letter offering employment must be in the format established by the International and Postdoctoral Services Office and can only be signed by the Department Chair and the Principal Investigator on whose grant the Postdoctoral fellow will be working. The Human Resources Division will be responsible for providing support for advertising and recruitment, payroll processing, maintaining personnel files, and administering applicable fringe benefits when available.
- The Administrative Officer to whom the Postdoctoral Fellow reports may include a reappointment process but this is not required.
- Postdoctoral fellows who are working pursuant to funding from an individual award or an NIH or other funding agency training grant may not be eligible for payment as an employee. Payment may be processed as a stipend through Accounts Payable. The Department Chair, Dean and/or Administrative Officer must determine the appropriate status of such an individual before any work is performed and must coordinate with Accounts Payable in advance to determine requirements for payment.
The responsibilities each party has in connection with this policy are:
|Department||Submit all required paperwork for the hiring of a Postdoctoral Fellow to Human Resources|
|Human Resources||Process paperwork in relation to the hiring of a Postdoctoral Fellow|