This policy applies to any department of Georgia Health Sciences University that manages a graduate or professional program and for which tuition and fees are charged to enrolled students. This policy is applicable for any new program proposal and for any request to modify an existing tuition rate for a new graduate or professional program.
Programs are discouraged from establishing program or course-specific fees. However, on occasion, a department may wish to request consideration of special circumstances through a formal fee request.
This policy applies when any department needs to:
- Establish a tuition rate for a new graduate or professional level program;
- Update a tuition rate for an existing program
Reason For Policy
Undergraduate tuition rates are established by the Board of Regents of the University System of Georgia (BOR). Graduate and professional program tuition rates are recommended by the University and subject to BOR approval.
All tuition and fee requests must be submitted to the BOR on a schedule set by them but usually in the preceding December for the upcoming academic year. No tuition rate or fee may be assessed to students (to include those enrolled in new programs) until such rates have been duly reported to and approved by the BOR. It is therefore essential that departments present all requests for tuition rate changes and program additions according to a pre-established university timeline in order to meet the BOR request deadline.
Entities Affected By This Policy
All academic unit chairs and administrators are affected by this policy.
Who Should Read This Policy
This policy must be understood and complied with by all those involved in the tuition-setting process, and includes but is not limited to the following parties:
- Chairs of Academic units
- Deans of Colleges within Georgia Health Sciences University
- College Curriculum Committees
- Operational units who use tuition rate data
- Annually appointed Tuition Committee
|Chief Business Officer||(706) 721-3929|
Tuition and Fee Timeline (URL TBD)
Form: Directions for Request to Change or establish Graduate/Professional Tuition (Scroll down)
Form: Directions for Requesting Graduate/Professional Tuition (Scroll down)
BOR Policy Manual:
22.214.171.124 Graduate Tuition
126.96.36.199 Professional Program Tuition
188.8.131.52 Tuition for Distance Learning Courses and Programs
184.108.40.206 Elective Fees and Special Charges
This policy establishes the required timeline for departments requesting new or modified tuition rates or student fees, in accordance with BOR policies and approved guidelines, which are incorporated into this document by reference above. (See Related Documents section.)
Tuition rate requests should be supported by documentation with evidence of thorough planning, to include evaluation of market considerations (e.g. anticipated program demand; rates for competitive programs) and the extent and nature of infrastructure, personnel, and budgetary support associated with any programmatic changes.
This policy ensures that students of Georgia Health Sciences University have timely tuition information and that the Office of Financial Aid has an appropriate amount of time to package aid and secure student funding requests.
Tuition & Non-Mandatory Fee Requests
|1-July||Chief Business Officer||Appoint & Charge Tuition Committee|
|15-August||Organizational Development and Effectiveness||Complete annual market survey on graduate programs.|
|1-Sep||Tuition Committee Chair||Notify all offices of the initiation of Tuition & Fee process|
|15-Sep||Tuition Committee Chair||Send Tuition Recommendations to SVPs for review & distribution|
|1-Oct||Tuition Committee Chair||Send Tuition & Fee Memo to Schools notifying them of deadline (Nov 1)Send Auxiliary Fee Schedule Memo to units notifying them of deadline (Nov 1)|
|1-Nov||Colleges||Submit Tuition & Fee recommendations to Committee|
|1-Nov||All Units charging non-mandatory fees (Auxiliary, etc.)||Submit Fee recommendations to Committee|
|15-Nov||Tuition Committee||Recommend tuition rates for graduate & professional programs|
|1-Dec||Associate VP of Budget Planning||Prepare comprehensive packet of material for SVPs review & sign-off|
|15-Jan||Associate VP of Budget Planning||Submit to BOR by deadline|
|1-Mar||Campus Business Office/Office of Financial Aid||Update Web Site; Release Fee Schedule/Prepare Student Aid|
*If a date in the table falls on a weekend or holiday, then the next business day is the process deadline.
DEADLINE: December 1
Directions for Requests to Change or Establish Graduate/Professional Tuition
Under the provisions of Sec. 220.127.116.11 of the Policy Manual of the Board of Regents (duplicated below), tuition and all fee requests must be submitted to and approved by the Board of Regents of the University System of Georgia (the BOR) each January for the upcoming academic year. No tuition rate or fee may be assessed to our students (to include those enrolled in new programs) until such rates have been duly reported to and approved by the BOR. It is with this mandate that we require all new tuition or tuition change requests to be submitted to the Chief Business Officer and the Tuition and Fees Committee on or before December 1 of the preceding year. The submissions will be reviewed and approved by the Senior Vice Presidents by December 15th.
E-tuition for web-based programs will be considered if they meet the criteria outlined in 18.104.22.168 of the Policy Manual of the Board of Regents. Distance learning courses and programs are defined as courses and programs in which 95% or more of class contact time is delivered by a distance technology. When this type of tuition is requested, please include adequate supporting documentation. E-tuition is charged at a per-credit-hour rate with no cap amount.
All requests for tuition and non-mandatory fees will be reviewed by a panel made up of the Provost, Chief Business Officer, Vice President for Instruction, and Assoc. Vice President of Budget Planning. The purpose of this review is to advise the President on the desirability of continuation, establishment, or change in student tuition and non-mandatory fees to be charged to students in specific academic programs. Please see policy: Requests to Change or Establish Graduate/Professional Tuition Policy.
Documentation of existing tuition and proposals for changes must be submitted by December 1 of the year preceding the new academic year to:
The Office of the Chief Business Officer
Georgia Health Sciences University
1120 15th Street, BI-2086
Augusta, GA 30912