This policy applies to any department of Georgia Health Sciences University that manages a graduate or professional program and for which tuition and fees are charged to enrolled students. This policy is applicable for any new program fee proposal and for any request to modify an existing fee rate for a new graduate or professional program.
Programs are discouraged from establishing program or course-specific fees. However, on occasion, a department may wish to request consideration of special circumstances through a formal fee request, particularly when the fee collected is due to an outside agency providing a product or service.
This policy applies when any department needs to:
- Establish a fee rate for a new graduate or professional level program;
- Update a fee rate for an existing program
This policy only addresses the update of non-mandatory fees that are not charged to all students, and exist to fund a specific item or event. Normally, fees created outside of the mandatory fees process should be “agency” fees. Agency fees are collected through the matriculation process and then remitted to an outside entity at 100% after the start of the academic term.
Reason For Policy
All fees for the upcoming academic year are recommended by the University and may be subject to the Board of Regents of the University of Georgia (BOR) approval.
All tuition and fee requests must be submitted to the BOR on a schedule set by them but usually in the preceding December for the upcoming academic year. No fee may be assessed to students (to include those enrolled in new programs) until such rates have been duly reported to and approved by the University President. It is therefore essential that Departments present all requests for non-mandatory fees according to a pre-established university timeline in order to meet the BOR request deadline.
Entities Affected By This Policy
All academic unit chairs and administrators are affected by this policy.
Who Should Read This Policy
This policy must be understood and complied with by all those involved in the fee-setting process, and includes but is not limited to the following parties:
- Chairs of Academic units
- Deans of Colleges within Georgia Health Sciences University
- College Curriculum Committees
- Operational units who use tuition rate data
- Annually appointed Tuition Committee
|Chief Business Officer||(706) 721-3929|
Tuition and Non-Mandatory Fee Timeline (URL TBD)
Form: Directions for Requests to change or establish Non-Mandatory fees (Scroll down)
Form: Directions for Requesting Graduate/Professional Tuition (Scroll down)
BOR Policy Manual:
18.104.22.168 Graduate Tuition
22.214.171.124 Professional Program Tuition
126.96.36.199 Tuition for Distance Learning Courses and Programs
188.8.131.52 Elective Fees and Special Charges
This policy establishes the required timeline for departments requesting new or modified non-mandatory student fees, in accordance with BOR policies and approved guidelines, which are incorporated into this document by reference above. (See Related Documents section.)
Non-mandatory fee requests should be supported by documentation with evidence of thorough planning, to include evaluation of market considerations (e.g. anticipated program demand; rates for competitive programs) and the extent and nature of infrastructure, personnel, and budgetary support associated with any programmatic changes.
This policy ensures that students of Georgia Health Sciences University have timely billing information and that the Office of Financial Aid has an appropriate amount of time to package aid and secure student funding requests.
Tuition & Non-Mandatory Fee Requests
|1-July||Chief Business Officer||Appoint & Charge Tuition Committee|
|15-August||Organizational Development and Effectiveness||Complete annual market survey on graduate programs.|
|1-Sep||Tuition Committee Chair||Notify all offices of the initiation of Tuition & Fee process|
|15-Sep||Tuition Committee Chair||Send Tuition Recommendations to SVPs for review & distribution|
|1-Oct||Tuition Committee Chair||Send Tuition & Fee Memo to Schools notifying them of deadline (Nov 1)Send Auxiliary Fee Schedule Memo to units notifying them of deadline (Nov 1)|
|1-Nov||Colleges||Submit Tuition & Fee recommendations to Committee|
|1-Nov||All Units charging non-mandatory fees (Auxiliary, etc.)||Submit Fee recommendations to Committee|
|15-Nov||Tuition Committee||Recommend tuition rates for graduate & professional programs|
|1-Dec||Associate VP of Budget Planning||Prepare comprehensive packet of material for SVPs review & sign-off|
|15-Jan||Associate VP of Budget Planning||Submit to BOR by deadline|
|1-Mar||Campus Business Office/Office of Financial Aid||Update Web Site; Release Fee Schedule/Prepare Student Aid|
*If a date in the table falls on a weekend or holiday, then the next business day is the process deadline.
DEADLINE: December 1
Directions for Requests to Change or Establish Non-Mandatory Fees
Under the provisions of Sec. 184.108.40.206 of the Policy Manual of the Board of Regents (duplicated below), tuition and fee requests must be approved by the Board of Regents of the University System of Georgia (the BOR) each January for the upcoming academic year. No tuition rate or fee may be assessed to our students (to include those enrolled in new programs) until such rates have been duly reported to and approved by the University President and the BOR. It is with this mandate that we require all new non-mandatory fees or non-mandatory fee change requests to be submitted to the Chief Business Officer and the Tuition and Fees Committee on or before December 1 of the preceding year. The submissions will be reviewed and approved by the Senior Vice Presidents by December 15th.
All requests for non-mandatory fees will be reviewed by a panel made up of the Provost, Chief Business Officer, Vice President for Instruction, and Assoc. Vice President of Budget Planning. The purpose of this review is to advise the University President on the desirability of continuation, establishment, or change in student tuition and non-mandatory fees to be charged to students in specific academic programs. Please see related policy: Requests to Change or Establish Graduate/Professional Tuition Policy.
Documentation of existing tuition and proposals for changes must be submitted by December 1 of the year preceding the new academic year to:
The Office of the Chief Business Officer
Georgia Health Sciences University
1120 15th Street, BI-2086
Augusta, GA 30912